Community Coordinator

City of Gilroy Published: July 10, 2017

Description

COMMUNITY COORDINATOR

Recreation Department

$4,984.67 - $6,225.17 monthly, Plus Excellent Benefits

APPLICATION CLOSING DATE:

FRIDAY, AUGUST 11, 2017

APPLICATION PROCESS

If you are interested in pursuing this exciting career opportunity, there are five (5) required items that must be submitted in order for you to be considered:

  • A completed City of Gilroy/CalOpps online application form with supplemental questions completed.
  • Detailed resume that highlights your related skills and experience.
  • A detailed cover letter expressing your interest in the Community Coordinator position.
  • A list of five work-related references with contact information (Note: references will not be contacted without candidate’s authorization and this step is not completed until after the interview process).
  • Copy of current DMV driving record report (go to any DMV location) or on-line at www.dmv.ca.gov

(There are several ways to submit the above required items: they may be uploaded as an attachment to your on-line application, mailed, or dropped off at the Human Resources Department.)

ABOUT THE POSITION

City of Gilroy is recruiting for a Community Coordinator. The Community Coordinator will work in collaboration with local community organizations, the Gilroy Unified School District, public safety agencies, private organizations, grass-root groups and faith based organizations to provide community services and resources to targeted youth and families. Plan and facilitate small and large-scale programs, special events, educational workshops, community forums and safety trainings. Develop non-traditional recreational programs to support crime and gang prevention efforts. The main goal of the Recreation Department  is to offer excellent recreation programs that provide community members with a wide-range of opportunities to celebrate life and community through people, parks, programs, and special events which are delivered by a team of employees dedicated to offering quality recreational, social, and cultural services to all Gilroy residents.

GENERAL DESCRIPTION:

Under the direct supervision of a Recreation Supervisor, Youth Task Force Coordinator, or the designee, the Community Coordinator shall develop, plan, organize, promote, supervise, and evaluate several neighborhood building and community engagement strategies alongside community members and South County Youth Task Force partners in targeted neighborhoods. As the liaison for the City, this position will work closely in collaboration with residents, local grassroots community-based organizations, Gilroy Unified School District, public safety agencies, private businesses, community and faith-based groups to develop and provide non-traditional recreational, community-based programs, services and resources to targeted youth and families. Service areas may include, but are not limited to: community and neighborhood organizing; community projects, meetings, educational workshops and special events; supervising and coordinating youth services, such as youth employment, delinquency prevention, intervention and diversion programs; Other program areas may include planning and administering traditional recreational programs such as youth or adult sport activities, late night gyms, contract classes, facility rentals, special events, cultural arts, summer camps, after-school programs, volunteers, aquatics and activity registration. Community Coordinators may be assigned to any combination of program areas for Gilroy that support local and regional South County Youth Task Force initiatives and public recreation efforts. Working evenings, weekends, and holidays may be required based on assigned program area(s) in order to support assigned programs and to serve the community.

IDEAL CANDIDATE:

 The “Ideal Candidate” for this position will:

  • Have knowledge about youth subcultures, community resources, gangs, community engagement strategies and community leadership development.
  • Have the ability to interact, establish and maintain effective working relationships with diverse groups of people, including law enforcement agencies, public and private agencies, community groups, co-workers, volunteers, and members of the public.
  • Be a role model to youth in the South County region.
  • Be bilingual (English/Spanish).
  • Be innovative and creative.
  • Be resourceful and engaged in the delivery of non-traditional recreation services designed to support at-risk youth and families.
  • Have the ability to monitor and maintain appropriate records on participants, grants, program success measurements, and evaluations.
  • Have excellent customer service skills.
  • Have strong leadership skills with excellent communication skills both verbal and written.
  • Be self-motivated, a self-starter, and team player.
  • Have the ability to troubleshoot and problem solve issues for positive resolution as they arise.

ILLUSTRATIVE EXAMPLES OF WORK

  • Identify, evaluate and analyze the needs of a targeted community area through meetings with community members, youth, parents, servicing agencies and partnering governmental agencies and other stake holders.
  • Plan, organize, coordinate, publicize, implement, and evaluate a wide variety of programs and activities to meet the recreational, educational, physical and social needs in the community.
  • Develop effective relationships with residents, community groups, governmental agencies, faith-based groups, local businesses, and public safety organizations to promote activities and encourage involvement in City recreation programs.
  • Conducts ongoing surveys, focus groups, forums and needs assessments and analyze information to help meet the needs and interests of the neighborhoods being served.
  • Develop, provide new pro-social, anti-drug, violence prevention, recreation and other programs and services to target neighborhood and encourage co-sponsorship opportunities with partnering agencies.
  • Organize, supervise and lead employees and groups in a particular recreation or leisure activities.
  • Maintain supplies, inventory, and equipment related to assigned program area(s). Follow City purchasing procedures in order to secure needed supplies, inventory and equipment.
  • Provide assistance, identify and provide information and referrals for services, special projects and events as assigned.
  • Promote department activities and events and complete necessary culturally competent outreach via preparation of appropriate brochures, flyers, and other venues to communicate information.
  • Coordinate and oversee program area(s) to insure cleanliness and proper use of facilities and equipment.
  • Gather data, maintain records and generate reports, including budget-related reports for assigned program area(s).
  • Screen, train, schedule, direct and monitor volunteers, part-time/seasonal staff, and other assigned personnel.
  • Participate in related training programs and staff meetings.
  • Serve as a liaison to school district and other agencies as needed.
  • Pursue and monitor grants and participate in fund-raising events as assigned for program support.
  • Perform a variety of clerical and administrative support functions for assigned program area(s).
  • Review and document the progress and effectiveness of specific and assigned recreational programs; develop and present recommendations for changes.
  • Develop and track program budget(s) and provide input for future budget preparation.
  • Provide staff support to various Boards and Commissions as assigned.
  • Respond to and resolve inquiries regarding assigned program area(s).
  • Ensure that assigned programs and staff function safely and in accordance with City safety standards and policies.
  • Assist in recreational facilities operations and maintenance; coordinate scheduling of facilities both internally and externally; and set-up equipment for programs as appropriate and in accordance with City policy.
  • Perform related work as required.

REQUIREMENTS, TRAINING, EXPERIENCE AND QUALIFICATIONS:

  • A Bachelor’s degree from an accredited college or university in sociology, social work, ethnic studies, public administration, criminal justice or a related field of study.
  • One (1) year of relevant full-time work experience or two (2) years part-time experience (averaging at least 20 hours per week) in a relatable public service, recreation program or with a non-profit organization.
  • Possess and maintain a valid California Driver license and a safe driving record necessary to operate assigned vehicle(s). May be required to obtain a Class B license.
  • Valid tuberculosis (TB) certificate.
  • Must be available to work a varied schedule, evenings, weekends, and holidays.
  • Possess (within 6 months of hire) and maintain a valid First Aid and CPR/AED certification.
  • Pass a post-offer medical examination, which includes a drug test.
  • Pass a Department of Justice criminal record check and background check for employment.
  • Prefer non-tobacco user.
  • Prefer bilingual (English/Spanish).

SUPPLEMENTAL QUESTIONNAIRE

The supplemental questionnaire for this position is part of the on-line application form for this recruitment on Calopps.org (Member City: Gilroy). You must file your responses via the on-line application process.

 Supplemental Questions:

  1. Why are you interested in the Community Coordinator position assigned to Youth Services in Gilroy and how would your work experience help you be successful? 
  2. Elaborate on your professional experience working with “at-risk” and gang-impacted youth and low-income working families?
  3. What is your experience planning and organizing youth and community events and pro-social programs?
  4. Describe two ideas that you have for new gang prevention and non-traditional recreational programs in Gilroy. How would you market the program?
  5. Describe how you would gain community and financial support for new recreational programs in Gilroy.
  6. Describe an innovative program that you implemented to address the issue of building stronger communities, gang  and/or violence prevention efforts.

COMPENSATION, BENEFITS, AND ADDITIONAL INFORMATION

Health Allowance and Flexible Benefits Plan

Depending upon the number of dependents the health allowance ranges from $736.02 to $1,943.68 per month for 2017 core health benefits. Subject to specific rules, a cash back program is also available with proof of other medical coverage. City employees participate in the PERS Health Program, and may choose their medical coverage from a variety of providers. The City’s flexible benefits plan includes medical and dental coverage as core benefits. A range of optional benefits including vision care and medical and dependent care accounts are also available. A term life insurance policy equal to $20,000, long-term disability plan, and an employee assistance plan are provided at City expense.

Other Benefits

The City currently offers the CalPERS 2.5% at 55 pension plan for “classic” CalPERS members and 2% at 62 for “new” CalPERS members. Currently, the city pays the full employer portion of the retirement contribution for “classic” members and 50% of the total normal cost for “new” members.  The “classic” member contribution of 8% is a pre-tax payroll deduction; “new” members shall pay 50% of the total normal cost as set by CalPERS. Anyone hired on or after January 1, 2013 will be subject to the applicable provisions, retirement formulas, and plan benefits/restrictions associated with the Public Employees’ Pension Reform Act of 2013.

Vacation, Sick Leave, Holidays

Annual vacation ranges from two to four weeks per year, based on years of city of Gilroy service. Employees accrue eight hours of sick leave each month. Employees receive 36 hours of personal leave time in July of each fiscal year which must be used during the fiscal year (pro-rated based on hire date). The City observes 10 paid holidays each year.

Medicare/Social Security

Employees participate in Medicare (1.45% for both the employer and employee) as this is a mandated federal program.  City of Gilroy does not participate in Social Security.

Payroll

All City employees are paid monthly, on the last business day of each month via direct deposit.

Special Note

All Recreation Department employees will attend a once-a-year, week-long training session in June.

APPLICATION PROCESS

If you are interested in pursuing this exciting career opportunity, please attach and submit the following required items with your electronic CalOpps application:

  • CalOpps City of Gilroy employment application including supplemental question responses
  • A detailed cover letter that explains your specific interest in the Community Coordingator position.
  • A detailed resume that highlights your related skills and experience
  • A list of five work-related references with contact information
  • Copy of current DMV driving record report (go to any DMV location) or on-line at www.dmv.ca.gov

City Application Form – Candidates must complete the CalOpps City of Gilroy application form for this position and submit on line. 

Apply Online:

  1. Go to http://www.calopps.org.
  2. Click on “Member Agencies”
  3. Click on the “City of Gilroy”
  4. Scroll down until you see “City of Gilroy Job Openings”
  5. Click on “Community Coordinator”
  6. Click on “Apply”
  7. Click on “Create a Profile”

Please scan and save your attachments into one PDF document (CalOpps has limited memory space for each applicant’s attachments) before uploading and attaching them to your application.

If for some reason you are not able upload the required application package items via CalOpps, then please fax them to: (408) 846-0200.

Or mail them to:

City of Gilroy

Human Resources Department

7351 Rosanna Street

Gilroy, CA 95020

The application packet deadline is Friday, August 11, 2017 at 5:00 p.m. Only complete application packets will be reviewed so please be sure to submit all required application packet items by the deadline date/time. Only the most qualified applicants with the most relevant experience and education will be invited to continue in the selection process. In addition, final candidates for the position are required to pass a background check, State of California Department of Justice criminal records check, required medical evaluation/testing, and drug screen, given at the City’s expense, prior to appointment. If special accommodations are necessary at any stage of the selection process, please contact the Human Resources Department right away.

Attention: Communication regarding your status in this recruitment process will be conducted via e-mail. Be sure to include an e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to an e-mail address and/or other contact information.

THE CITY OF GILROY IS AN EQUAL OPPORTUNITY EMPLOYER AND SUPPORTS WORKFORCE DIVERSITY.

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